Student Series: 5 Essential Documents to Scan Before You Graduate
- Moumita Bhattacharya
- 3 days ago
- 6 min read
Are you graduating soon? Congratulations! However, before you toss that cap into the air, there is one key activity you should not forget about: getting your important documents digitized. As you move from the world of student life to the working world, having quick access to verified documents can save you from stress later on. Anytime you will apply for a job, graduate school, or government service, you will usually need to submit a scan of your academic and ID document.
Having a document scanner or a secure digital document wallet, such as DocIt, will put your credentials right at your fingertips.
If you scanned and stored most of your documents today - from your 10th-grade marksheet to your college ID - you likely will have far fewer headaches tomorrow. DocIt provides many conveniences as you can scan your documents with an iPhone, encrypt your files, and share them securely when you need them.
Therefore, before you pack your bags and leave campus, take about fifteen minutes to scan and digitally store these five documents.
Why scanning your documents matters
Printed papers and documents are not safe from harm, whether they be misplaced in the middle of a move, damaged by water, or simply forgotten in a dresser drawer. Losing your original marksheets or identification documents can lead to delays in securing employment, applying for a visa, or even beginning onboarding with a new employer. This is where the power of a digital document management system comes into play.
By using a trusted document scanning app, such as DocIt, you can scan papers/documents, store them safely, and have instant access to acquire them. DocIt is your personal document management system that has encrypted storage, reminders of expiration, and you can easily share documents that are highly sensitive to the same single location. Whether you are using a receipt scanner, scanning an internship letter for your professor, or using the id card feature in DocIt, you can easily see the benefit of saving time, providing security, and accessing documents in a professional manner.
Plus, scanning will never be easier than using a pdf scanner with your phone; simply scan with iPhone and Android and upload to your new digital document wallet. Let's not wait for a "real life" crisis to act, scan now and be prepared for the next occurrence in your life with confidence.
The top 5 must-scan documents
Before you conclude your studies, make sure these 5 documents are scanned, stored, and available. Each of them has a significant role in your academic and professional journey - everything from job applications, to higher education, to government exams utilizing them to request proof of your academic history.
10th & 12th marksheets
High School and Secondary Marksheets: Your high school and secondary marksheets (10th and 12th grade) will be regularly requested for jobs, higher education and government exams. These records help verify your academic history which is important in many areas of life.
You should digitally scan pdfs of both sides of your marksheets with a reliable pdf scanner like DocIt, and make sure you save them in high resolution in your document organizer. Think of the importance of being able to securely access earlier academic records with DocIt's document encryption at any time you wanted or needed to!
PRO TIP: When saving the files, create clear, concise titles such as 10th_Marksheet_YourName.pdf and when you save them, create a folder in your document wallet for easy access and fast searches.
College ID card
Your college identification card may feel like a memento, but you’ll typically need it later for alumni options, library access, or as a verification for employment later. Let’s scan it now so you won’t be digging through your stuff later looking for it.
Use the DocIt app’s id card feature to scan the front and back of your id cards into AfterCovid’s established app organizer. The app functions as a smart document scanner allowing you to scan with an iPhone or Android and store your cards securely.
Label the file name clearly (your last name) and use a tag such as “Student IDs” to save it in your document organizer. As you will see in the app, DocIt has secure document sharing capabilities which are easy to send if you need it for verification or access.
Degree certificates
Your degree certificate is the most valuable piece of academic paperwork. If you are applying for jobs or even postgraduate study, you will be required to upload a scanned copy.
You will want to use a high-resolution pdf scanner to scan your provisional and final degree certificates. You should use DocIt to encrypt your files and safely store them in your digital document wallet.
Put your degree certificates in a folder labelled "Certificates"
If you need to send a document file – DocIt’s secure document sharing feature will securely send the document. If you choose to verify these documents yourself, DocIt allows you to set reminders for things like the warranty on the provisional certificate and when it expires.
Act now. Do not risk losing this important evidence of your qualification. Upload and store it in DocIt now!
Internship letters
Internship letters serve as evidence of your work experience and are frequently required in job interviews or applications. These letters validate your abilities and experience in a field of study.
Take a scanned pdf image of each letter of experience using a document scanner such as DocIt. Store the letters in an "Experience" folder in your document organizer. DocIt encrypts your documents to prevent anyone from opening documents you do not want them to see.
If you received a stipend or offer letter, you can use the receipt scanner to digitize the receipts or an offer letter. With DocIt, you'll have your experience track record and will not have to search drawers or emails.
Government IDs (Aadhaar, PAN)
It is necessary to have government-issued identification such as Aadhaar and PAN for employment, KYC, and financial services. IDs are typically required along with your academic documents when you are onboarding a new position.
You can use DocIt’s scan document feature to develop high-quality digital copies and store them in your ID card storage section with prominent labeling. DocIt’s document encryption will ensure that your sensitive information is protected.
Do you need to share your Aadhaar for KYC purposes? Use DocIt’s secure document sharing feature to send the document. You can even scan it from your iPhone and upload it to your digital document wallet.
Having both of these government-issued IDs scanned and accessible, can save you time and ensure that you have an easier transition into adult responsibility.
How DocIt helps students
DocIt isn't simply a pdf scanner; it is your comprehensive digital document wallet. Tailor-made for students and young professionals, simplifying your document workflow with central saved storage, smart reminders and secure sharing.
Next time you need to scan, start with your iPhone or Android, and then organize your files into folders and set expiry alerts for provisional certificates or ID/birthdays to renew. We protect your documents with encryption so all of your personal and academic records are safe.
From id card storage to family documents, as you grow, DocIt will grow with you to help you remain organized, secure and ready for opportunity.
Scan and manage your documents like a pro with DocIt.
FAQs
Is it possible to scan my student ID in DocIt?
Yes, it is secure for use at a later date.
Are my certificates stored safely online?
Yes, everything is encrypted when you upload them.
What if I decide later, I would like a printout?
You can download and print at any time.
Does DocIt shrink a large file?
No, all without the loss of quality.
Can I share scanned marksheets easily?
Yes, you can share them via secure share links.
Final Thoughts
Graduation is a significant achievement, but preparation is essential. Scanning your important documents now will make sure you are set for the job market, for higher education, and for whatever comes next.
DocIt allows you to scan, but it also allows you to organize, protect, and access your documents 24/7. Whether it's your degree or your Aadhaar card, don’t wait until you lose it to scan it using DocIt.
Your future self will appreciate you for doing this.
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